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Bemidji Curling Club Board Minutes - August
2006
Bemidji Curling Club
Board of Directors Meeting
August 7, 2006
Call to Order: The meeting was called
to order at 5:15 p.m. by President Rob Aitken.
Present: Dave Chandler, Bob Fenson, Keith
Hunt, Mark LaFond, Dave Lundberg, Mark Schmitt and Randy Westhoff
Absent: Tom Mathews
Approve Prior Minutes: The minutes were
approved as written. A motion to approve was made by Dave Lundberg.
The motion was seconded by Keith. The motion carried.
Committee Reports
Finance: Dave doesn’t have a final budget
to present at this time. Projected revenue and expenses are about
the same at this point. Last year was higher than normal for both.
We received a gift of $1,000 from Chub and Dona Mae Naylor. Some
ice ad revenue from last year has come in. The current balance
is $14,862.51 of which $8,000 is from juniors, $1,500 from the
bar account. A $1,200 check from World Team Trials has yet to
be deposited.
Bar: Chase has nothing new to report at this
time. The board will review bar prices at the next meeting.
Juniors: Randy said the junior committee was
comfortable with the agreement with Coke for their donation. Dave
Chandler made a motion to approve the agreement with Coke contingent
upon clarification of the wording on line seven. Mark Schmitt
seconded the motion. The motion carried.
The USCA is contracting for background checks on junior instructors.
Checks have already been done on community education instructors.
Randy said the junior committee would like to pay half of the
dues for juniors who wish to curl in regular leagues.
President’s Report: Rob had to leave the
meeting early, so he presented the following in advance of the
meeting for the board’s information and consideration:
Coke and the Juniors agreed to three separate donations over
the next three seasons, with Coke’s annual donations contingent
on exclusivity. Year one, is $2000, year two is $1500, and year
three is $1500. Rob finalized the letter of understanding, and
board approval is required to enter the agreement.
Selling Bemidji Curling Club novelty clothes while using Visit
Bemidji’s website as an online catalog will not happen for
a number of reasons. The main issue is storage. But overall, Visit
Bemidji will not be getting into online sales of clothing in the
near future. Before putting the issue to rest entirely, Rob will
visit the issue with Sherry Holloway about other options for selling
Bemidji Curling Club goods online,
The website is updated as far as bonspiels, current news and
minutes from previous meetings this year. There are updates in
the works for the Junior section of the site. Board members were
reminded that any news on our local curlers should be sent by
email to Steve Fogelson so it can be put on the site.
Community education may have enough students to need two classes.
In the event two classes are required, Kent Bahr is asking Terry
Matson to teach the additional class.
Bob and Rob are going to meet with the league chairs to stress
the importance of getting the leagues organized early, and discuss
other proposed mini leagues that would use sheets the leagues
have open.
The school district declared the old high school as a building
that would be too dangerous for us to remove the large lockers
for use in our women’s locker room. The building is infested
with mold. We may be able to get those lockers once BSU buys and
removes the building.
In order to promote our members to take on new curlers, we
are developing a sponsorship program where a current member would
get a benefit from the Club for taking a new curler on their team.
The Board expressed an interest in having a drawing for a free
membership where the eligible contestants are current members
who brought a new curler into the club. Rob will develop a formalized
program for the Board’s approval.
General Manager’s Report: Repairs to the
ice scraper will cost approximately $500. The repair on the ice
plant will take place mid-month..
Old Business: The social membership has
been done away with.
Randy asked why we give an early bird discount. Dave Chandler
explained that we can’t assess a late fee so we encourage
people to pay early. There was a discussion about incentives for
bringing in new members. A consensus seemed to be that persons
bringing in a new member or members would have their name placed
in a drawing for each new member brought in and a drawing would
be held for a free membership the following year.
New Business: Bob called three vendors
to get a bid on replacing the heaters in the lobby. In order to
replace them we would need to install an air exchanger. Bob is
researching a heat recovery system for the compressor in the ice
plant that would possibly heat the lobby.
We have applied for early ice beginning the first week of October.
We would be reimbursed $6,000.
Five people have volunteered to host an open house that would
be held before the start of community education classes.
The cameras need to be adjusted before the ice goes in.
Dave Chandler remarked that Bob is doing a great job as general
manager and ice maker and is fairly compensated. A motion to approve
his contract was made by Keith. The motion was seconded by Randy.
The motion carried.
Adjournment: A motion to adjourn was
made by Keith. The motion was seconded by Dave Chandler. The motion
carried.
The next meeting will be on Tuesday, September 5th at 7:00 p.m.
Respectfully submitted,
Mark LaFond
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