Bemidji Curling Club Board Minutes - May 2008

Bemidji Curling Club
Board of Directors Meeting
May 13, 2008

Call to Order: The meeting was called to order at 7:05 p.m. by President Keith Hunt.

Present: Dave Chandler, John Faulkner, Bob Fenson, Keith Hunt, Mary Israelson , Dave Lundberg, Evonne McKinzie, Chase Schmitt, Aaron Stodgell, Doug Underthun, Randy Westhoff

Absent: Chase Jackson

Guests: None

Approve Prior Minutes: A motion to approve minutes was made by Mary Israelson, seconded by Doug Underthun. The motion carried.

Presentations by Guests

Finance:

Old Business:

• Higgins Heating, Air Conditioning and Refrigeration presented the state of the ice plant after their recent maintenance and repair work. In general the plant is in good condition. The coolant we are currently using (glycol) is hazardous and if a leak occurred we would have an environmental problem that could shut down the club for the season. Replacing the approximately 1,000 gallons of coolant with a better, more efficient, environmentally friendly coolant will cost $8,000 to $10,000. It would save us approximately $700 to $800 a month on electricity. We can also dilute the glycol in the system to gain some efficiency at a cost of about $500. Dave Chandler moved, seconded by Doug Underthun that we authorize the second option. The motion carried.

Committee Reports

• Bar: No report
• Juniors: No report

General Manager’s Report:

• The club has won its bid for the 2009 State Junior Curling Championships. A committee chair is needed.
• The club still needs a MCA representative.
• Name plates are being made for the lockers.
• The club needs some new chairs before the season begins. Mary Israelson agreed to look into pricing for new chairs.
• Jim Breyen is working to refinish the back of the bar.
• The club’s taxes for last year should be filed this week. They should have been filed in November 2007.

Elections of New Officers:

• Dave Chandler moved, seconded by Randy Westhoff that Chase Jackson be the club’s President for the year. Motion carried.
• Mary Israelson moved, seconded by Aaron Stodgell that Doug Underthun be the club’s Vice-president for the year. Motion carried.
• Doug Underthun moved, seconded by Mary Israelson that Randy Westhoff remain the club’s Secretary for a second year. Motion carried.
• Doug Underthun moved, seconded by Dave Chandler that Aaron Stodgell be the club’s Treasurer for the year. Motion carried.

New Business:

• After discussing several options for our accounting and secretarial needs John Faulkner volunteered to be League Coordinator next year. This job includes meetings with all league chairs and gathering team rosters for all teams on all leagues. Evonne McKinzie volunteered to be Membership Chair next year. This job includes maintaining a database of club members. The League Coordinator and Membership Chair will work closely with the Treasurer to ensure all members are paying the correct dues.

Next Meeting and Adjournment: The next meeting will be Tuesday, June 3 at 6:00 p.m.. The meeting adjourned at 9:40.

Respectfully submitted,

Randy Westhoff